Do you charge any additional fees for your services or is the price quoted the final cost?

No, we do not charge any planning fees on top of your total contract price. The estimated total cost on your proposal is the final, exact cost for the amount of guests listed.

What cities are you able to work with?

We have planned events in 40+ cities around the US and Canada, and have the capability to create a package for whatever city you may be interested in. Some top destinations include Las Vegas, Nashville, New Orleans, Chicago, and Toronto.

Are your events limited to 21+?

All of our contracted private events are 18+ for entry and 21+ to utilize the bar. In some instances, such as in the case of a fully 21+ group of clients, we can plan a wholly 21+ event.

How long does it take to get a quote?

Turn around time on a quote from our sales team ranges from 2 to 5 business days, depending on the requested destination, group size, and date set.

What are the available payment methods?

We accept wire transfer, ACH, check, or credit card (4% fee applicable).

Is there an option for a portal for individual sign-ups with split payment functionality when a large group of people orders an event?

Yes – we use Fuse Technologies back-end booking software to help groups split payments and bundle hotel, transportation, and events.

Are you limited to just Greek life events?

Not at all! We can put together packages for any group regardless of Greek affiliation.

How far out do we need to inquire/book?

We recommend inquiring 6 months in advance for most destinations, and further out for popular tourism cities such as Nashville and Savannah.

What's included in the free quote?

Our standard quote includes charter bus transportation, hotel accommodations, and a private event. In select cities, we also offer club access services, group brunches, and more.

2024 Fraternity Beach Formal Checklist

Expert tips on planning the perfect beach formal

April 6, 2024

Fraternity beach formals are the epitome of fun, sun, and celebration. As you prepare for a memorable day by the shore, it’s essential to plan ahead and pack accordingly. This blog post will guide you on what to bring to ensure you have a fantastic time at your fraternity beach formal.

The Perfect Swimwear

Since you’ll be spending the day by the water, choosing the perfect swimwear is key. Whether it’s vibrant trunks for men or a stylish bikini for women, opt for something that makes you feel confident and ready to dive into the festivities.

Cover-Ups and Sundresses

When you’re not in the water, having a stylish cover-up or sundress is essential. It provides comfort and ensures you can seamlessly transition from beach activities to socializing. Choose lightweight fabrics and vibrant colors to embrace the beachy vibe.

Choose the Perfect Destination

Consider the preferences and interests of your fraternity members when selecting destination and venues. Whether it’s a relaxing beach formal, a vibrant city escape, or a peaceful mountain retreat, the destination shapes the whole experience. Make sure it aligns with the overall vibe you envision for your trip.

2024 Top Formal Destinations

Nashville, TN

New Orleans, LA

Chicago, IL

Las Vegas, NV

Toronto, ON

View More Destinations

Sun Protection Essentials

Spending a day under the sun requires proper protection. Pack sunscreen with a high SPF, sunglasses to shield your eyes, and a wide-brimmed hat for added style and sun safety. Staying sun-smart ensures you’ll enjoy the day without any unwanted sunburn.

Footwear for the Sand

Keep in mind that sandy beaches call for appropriate footwear. Flip-flops or sandals are ideal for easy removal when you want to dip your toes in the water. Comfort is key, so choose footwear that’s both stylish and beach-friendly.

Beach-Friendly Accessories

Enhance your beach look with accessories that are both practical and stylish. Consider a wide-brimmed hat, a chic beach bag to carry essentials and waterproof accessories that won’t be damaged by water exposure.

Hydration Station

Spending time in the sun can be dehydrating, so be sure to bring plenty of water to stay hydrated. Consider investing in a reusable water bottle that you can easily refill throughout the day. Hydration is key to feeling your best at a beach formal.

Snacks for Sustenance

Pack a small cooler with refreshing snacks to keep your energy up throughout the day. Fresh fruits, granola bars, and light sandwiches are perfect beach-friendly options. Snacking ensures you have the fuel you need to fully enjoy the festivities.

Entertainment and Games

Beach formals are all about fun and camaraderie. Bring along beach games such as frisbees, beach volleyball, or paddleball to keep the energy high. Having entertainment options ensures that downtime between activities is just as enjoyable.

Change of Clothes for Evening Events

As the day transitions into evening festivities, bring a change of clothes for any planned events. This could be a sundress for women or casual resort wear for men. Having a fresh outfit ensures you’re ready for any evening celebrations.

Get Exclusive Benefits with HiFi Travel

As the ultimate formal planner for fraternities and sororities, HiFi Travel has provided over 95,000+ students with exclusive access to nightclubs, beaches, and resorts nationwide. Our on-site managers and Greek Life formal specialists oversee all hotel, transportation, and venue logistics, ensuring processes run smoothly at every destination event.

HiFi Travel distinguishes itself by handling all the intricate details of event planning, allowing clients to simply enjoy the experience, fostering an unparalleled client experience that extends beyond expectations (read over 25+ five-star reviews). We do all the heavy lifting so you can focus on creating memories that last a lifetime. Get fully immersed in all the festivities by entrusting the HiFi team with all your formal event planning needs.

HiFi Travel provides all-inclusive access to premier hotel groups, venues, transportation providers, and hospitality management. These relationships result in significant cost savings for clients and offer the best prices guaranteed, with an average of $8,000 to $10,000 saved on fraternity formals.

HiFi Travel takes care of all logistics, from handling trip changes and payments to managing rooming lists and contracts. Our clients get to focus on enjoying their trip without the burden of administrative headaches or any hidden booking fees. Simplify the process further and discover flexible payment plans using HiFi Travel’s split-payment feature.

Our Greek Life formal specialists are ready to assist in tailoring a truly customized experience, whether you’re exploring formal themes or seeking inspiration for fraternity formal outfits and sorority formal dresses. Make your formal stand out and uniquely yours, down to the finest detail.

Conclusion

Fraternity beach formals are a fantastic opportunity to enjoy the sun, sand, and sea with your brothers. By packing the right essentials – from swimwear and sun protection to snacks and entertainment – you’ll be well-prepared for a day filled with fun and lifelong memories. So, grab your beach gear, gather your fraternity family, and get ready for an unforgettable beach formal experience.